Inspection reports shall be written on a template in order to standardize the reporting system. Such form normally has sections for vendor details, reference document (QC procedures, drawings and specially); description of what activity was witnessed or inspected and the result; any NCR issued; any safety issues observed and the like. Normally, examination and test reports are attached to the inspection report. Remember to treat an inspection report as a stand -alone report, that is, the report shall be concise yet detailed enough without any ambiguity.
Report Writing is a key deliverable of inspection. Inspector should issue inspection reports detailing the documents reviewed, inspection activity performed, observed and/or witnessed during the source inspection visits in a progressive manner. The report is normally on a standard format, and follows a consistent approach specified by the purchaser.
Inspection report normally includes the following information:
- Date of visit
- contract number and key information such a package name, equipment serial number, name of supplier, location
- Purpose of visit
- areas of concern
- Results of inspection/surveillance
- Reference drawings/document/data used and revision number
- ITP activity number
- Any NCR, SOR, deviation